Optimizing your email

Do you ever experience email disappointment? I am sure it has happened many times, probably per day, that you will send a message and get a reply that was not expected in order to keep a working process moving along smoothly

A combination of advising my marketing team at work to better write for the web along with working on a few projects with big email chains to many people has led to a few observations. I would like to make a suggestion so that you can better get the results you want in a working process so that decisions are made promptly.

Use Numbered Lists

When working on a project that has multiple talking points to be worked out, do not provide an endless paragraph where each issue is covered by a sentence.

  1. Splitting the points out will create a clear organization of the tasks that need addressed
  2. The numbers provide an easy reference for others in the email chain
  3. Numbers can be marked as done and not deleted from the chain so that progress can be tracked

It has become a convention since the large use of twitter to address comments in a chain to an individual using the '@' symbol. This is essentially using the same principle so that people can directly reference an issue in their reply.

Advise Action

Some emails may seem unimportant to other but require immediate response, while others may seem urgent, but not require action.

If your email requires action, advise your contacts what the next step is. Mention at the bottom of your email before your signature and on its own line, "Please reply" or "No Reply Necessary". If you run into a case that you feel there should be a need for "Urgent Reply" please pick up the phone and call your contact. Your problem will be articulated and resolved better over the phone.

Proofread

It may take an extra minute, but it will ensure that your message is delivered clearly.

11.20.2009
User Experience, Writing
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Why I might start shopping at GAP

Image from RyanThorpe.com


With fall in the air, or at least in every store window I pass by, it made me aware of my need for a new pair of jeans. Not being one to spend a lot on a pair of jeans, I tend to not "shop" for jeans, but rather just "pick up" a pair of jeans. The process involves looking at the color, trying them on, and if they fit I buy them, done. One pair of jeans added to the wardrobe.

I cannot remember the last time I had stepped foot in a GAP store. Maybe its the haunting stark white ads that used to inundate TV, often filled with celebrities that drove me to look away. I think it was more the plain styles that adorn the racks.

Whatever it was that made me overlook GAP before changed when I saw their latest, very graphic campaign for their new 1969 line of jeans. I needed a new pair, and the campaigned sucked me in—I am a sucker for catchy design. Sure the 1969 origins hearken back to the origins of the GAP brand, but it also suggests a different mindset. Who could forget, especially with the current anniversary celebration of the first moon landing, what else 1969 entices. Love, hope, Woodstock, etc.

Meandering thoughts aside about the bigger meanings behind the campaign, I tried some jeans on. They fit okay, and when I was changing into my shorts that I wore into the store I saw this! (below)

GAP_jeans.jpg

Wow! Something so routine and usually crammed into a 3 tag sandwich somewhere on the waistband was designed and printed on the inside pocket. I had to have them now. Even if no one else sees it when I am wearing them, these jeans became something more than just my plain blue jeans.

I have always loved the simple care icons that are hidden in clothing and these ones are almost a half inch in size. Combined with some care warning and reiterating the campaign that brought me into the store the pocket was a triumph in design that will be hidden forever.

Below are some more picture from the GAP 1969 campaign concept by Ryan Thorpe. The store I was in definitely didn't look like the one below.

8.24.2009
Design, Products
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Michael Bierut, Wedding Invitations, & Important Things

To kick off my first weekly wrapup, what better way to do it, than with a lecture by Michael Bierut. This past Thursday (5/21) AIGA Philly put together an amazing lecture from the Pentagram partner. A great recap of the event can be seen at Felt & Wire. There were, however, some great moments that I believe were missed—some because I find great satisfaction from small moments, and others because they held personal value.

Every designer dreams to work or be as successful as Pentagram. Their client list is enviable and the work is absolutely beautiful. I believe it was in Michael's Q&A that he mentioned the most inspiring thing to any novice or seasoned designer. Pentagram is something to aspire to for designers, but to clients, it is simply another proposal to consider. The Pentagram partner commented on the fact that behind the great projects, clients are all the same–you will experience great ones that cause the projects to flow smoothly and ones that will make you want to rethink your career. This statement may have resonated with me because it was so obvious after he said it, but I believe it was in his delivery and his demeanor the entire evening that made it believable. For being a partner at one of most well known design firms in history, he was very personable, open to conversation, and even signed my Black Book.

mbierut.jpg

The most inspiring part of the lecture was not anything Michael said, but his openness and humbleness–he presented one of his greatest projects being The Library Initiative. He mentioned in his presentation that on opening night at one of the libraries, someone asked him "So, what was your involvement with all of this?" I am sure there was a part of everyone listening to Michael's lecture that night that was saying about the people in the L!BRARY "come on, it's Michael Bierut!" This, I thought, was a great example of the microcosm that many of us designers work in–where achieving recognition within our field trumps the value of our work to our clients. The success of a design is the way it resonates with a client, not within the design world. This became ultimately clear in his conclusion to the project.

In wrapping up Michael's explanation of the L!BRARY project, he told a story of a librarian that, at the end of every day, the last light she turns off is the one that lights the kids faces (see below). What a profound thing to have a design you did effect the daily life of an individual in such a touching way. For a project that Michael explained had a rough start, it continues to inspire designers and, most importantly, the people and children that use them.

***

Design Inspirations

Being that I am gearing up to plan my wedding I have been scouring the internet for everything from venues, food, and of course invitation designs. I came across a great site that has so many unique projects from save the date to invitations. Check out the Mint Design Blog

***

Quote of the Week

"The most important things in life are not things"
Taken from anonymous child interview from Michael Bierut's L!BRARY project

5.25.2009
Wrapup
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Getting Cultured in Cali

Among the other stops on my trip to Pasadena, which also included a stop at the Pacific Asia Museum, was a drive up the hill to the Art Center College of Design. I think living and working on the East Coast my whole life has left me with a parochial view, naive to the great schools west of the Mississippi. Other than my experience working with a creative director, Lisa Winward, at Kelsh Wilson Design who went to Otis, my contact with designers who have trained anywhere other than the East Coast has been very (unfortunately) limited.

ACCD TSA_Poster.jpg

I have been, since college, a dedicated follower of Pentagram's work so when I heard that there was a retrospective of Kit Hinrichs' work on display at Art Center that coincided with a visit to see my brother who lives in California, I got excited.

It was amazing seeing a designers work, who has such a distinct style, collected in one place. The display of annual reports and other books was captivating. The very illustrative work was great to have on display at a school that, when walking around, seemed to be producing very modern, clean work. I know that when I was in school, there were probably many exhibits at the galleries I did not see because of the lack of enthusiasm about the work on display. I think many times, schools see the work in their galleries as something that needs to be there and not something that SHOULD BE SEEN!

I remember attending a lecture by, perhaps my favorite artist, Antony Gormley at Moore College of Art & Design only because I noticed a tiny flyer at my school.

Taking my family along with me, who seemed to appreciate the work almost as much as I, I believe Kit's work connects to everyone that sees it (a sign of very successful design). And it is work that everyone should go see.

The only thing that left me curious at the exhibit was a display of his @issue work, specifically a large display of a spread that depicted single letters of logos as a quiz to see if you can recognize the brand by a single character. Seen below at the left of the standing display (I unfortunately could not take pictures at the gallery to get a closer shot), the quiz has the letters and a small answer key below it. I got a lot of them but was stuck on the blue, elongated "Q". When I looked to the key for the answer I noticed that the answer to "Q" was missing. Was this on purpose or a mistake that was overlooked?

008 ACCD TSA_600.jpg

4.13.2009
Design, Exhibits
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Application automation: The pros and cons of Web job searching

Unemployment is at an all time high. The last time we saw percentages like this was in the 80's. A lot has changed since then and when it comes to jobs, recruiting online has become a HR's dream. Or maybe not?

With the ease of posting information online now, job openings can be announced to tens of thousands of people (maybe more) in very little time and with minimal effort. In return, job postings online can be responded to with hundreds or thousands of job seekers eager for the position. Imagine getting hundreds of mailed-in resumes. With PDF resumes simply attached to an email, employers can easily scan documents–searching for keywords can make interpreting experience a matter of matching certain words– and delete undesirable ones at the click of a button. Is this the way to find a motivated person? It just might be. When you get hundreds of responses in the same way, the one or two that do it a little different will stand out.

When applying for jobs, seekers are confronted with message like, "Due to the number of responses, we cannot assure you a response..." The effortlessness of emailing a resume out causes a barrage of responses, making the time to narrow down perspective hires even greater. This also leaves a huge window for job seekers. Take advantage of a task that is all to familiar in this economy. The same process and tools that employers can use to find employees can be used by job seekers to increase their potential for an interview.

Let's first consider what was just said. If everyone is emailing their resumes, look for a way to stand out. Is an address or phone number given? If you are provided with additional information take advantage of it. Email them your stuff, but perhaps snail mail them a copy of your portfolio and resume. It is a lot harder to get rid of a nicely presented printed portfolio than a PDF. Don't get discourage persistence pays off.

Observe your targeted audience. If you do not get a confirmation email from the perspective employer, there are other ways to ensure that they took the time to look at your portfolio online, and if they didn't, it may be time to contact them again. Google Analytics provides job seekers with an invaluable tool—a means of observing where people are visiting your site from. If you email a resume to an office in a certain location, see if you get a hit on your site from the general area. This will provide you with a peace of mind, and ensure that your message is reaching someone.

goog_an.png

Taking the above page from Google Analytics (minus the big dot which is my IP address before I filtered it out of my results) I can see exactly who is visiting me from my resumes that I sent out. I noticed hits to my site the day of, or after, I sent out a resume and portfolio link.

Making sure people are looking at what you send is only the first step, but a crucial one. If your message isn't delivered, it may be time to rethink your strategy.

4.4.2009
Web Review
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Wild Things = Can't wait

Who else can't wait for this movie?! As a kid, Maurice Sendak's In the Night Kitchen was my favorite book. My mom and late grandmother (Grammy as I called her) probably knew the text by heart as I would have them read it too me over and over, "Milk in the Batter! Milk in the Batter! We Bake Cake! And Nothings the Matter!" I was attracted to this and his other stories that had the perfect combination of fantasy and a playful eeriness. My attracting to this fantastic world continued with my obsession with Jim Henson's Labrynth.

The way Where the Wild Things Are looks, it certainly holds the same realistic fantasy world that Henson portrayed with his characters.

UPDATE

After cracking down on youtube and other sites, the exclusive trailer is now only available on Apple.com

3.25.2009
Motion
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The Same By Difference: Clickable Customization

Do you remember finding something that seemed to reflect who you are? I am not talking about life altering revelations but smaller connections that satisfy your search to find something that you thought only existed in your mind. In the retail world, finding what you need has not become a question of, “If I can find it,” but rather, “when I find it, which style will I choose.” Even necessities are differentiated by style, covering up their utilitarian function that drove us in search of these very products that we are now pondering whether to get in baby blue or sunburst orange. The drive to define ourselves by what we own has now been pushed to the limits with more malleable styles, customizable to the smallest thread, into what is known as mass customization.

The process of searching for what we want is becoming a thing of the past with the inception of mass customization by manufacturers of every type of consumer good. In fact, customization is everywhere. We can make our own MySpace page on the computer we got custom built for ourselves. If we don’t like our short hair we can get extensions that make us totally unrecognizable. We can now change the features we were born with until we can’t even recognize ourselves—a smaller nose, bigger breasts, and skinnier waste. We now have every tool in defining our individuality.

We can now project our selves onto every aspect of our life that is seen by others. With customization, however, comes the loss of discovery and hunting for the product that was perfect.

If we can customize every product we own they will be able to fit our style and our emotions at every point in our life. Offering a customizable object to a consumer will create a lifelong customer by making it possible to them to get the same reliable product they are used to, but fitting the style that is popular at the time. This will make it possible not only to say, “I need a new _________ because my old one is breaking (or just old)” but “I want a new _________ because I might not feel like using my blue one tomorrow.” We will have multiple versions of exactly the same product. As Virginia Postrel explains in her book, The Substance of Style, “‘Form follows emotion’ has supplanted ‘form follows function.’ Emotion tells you which form you find functional.” “Form follows emotion,” implies that we may choose one version over the other version of the same product because we feel the aesthetics have made it of better use. This sounds ridiculous but maybe it will lift our self-esteem by having products to fit our mood. Then again, maybe it won’t.

In looking at an issue where our individuality is defined, we must look at what defines us as an individual. We can only define ourselves as individuals by addressing society as a whole. In his book Between Man and Man, philosopher Martin Buber, known for his philosophies on relationships and religion, says that, “The individual is a fact of existence in so far as he steps into a living relation with other individuals." The “other individuals” that Buber refers to is a collective human society—something that reveals similarities—because without similarities how can anyone be different? If we strive to all be different we will no longer be straying from the norm of a larger group that defines our difference. Similarly, if we all appear different, it will only make us more aware of our similarities.

Imagine a world in which everybody had a different look. You could not find a single person that got the same color combination of Nike’s you did. We as humans thrive on acceptance, and cliques rely on similarities to pick out who belongs to the group. If we all look different, acceptance will come after long investigation because initial judgments will be hard. Today if we come across another person wearing the same thing as we are, we usually get mad and start evaluating how that person looks in the same thing. The shock of discovering a person with the same thing on is immense even though we fully know the possibility of confronting a person with a similar product. In a world where every product had thousands of combination the chances of meeting a person with the same shoe as you would be one in one hundred million. Now lets say you happened to be that one. Confronting a person with the same product in a world that is designed to eliminate this possibility would be overwhelming.

Turning to discovery of a different kind, let’s look at what will happen to self-expression in a time when everything is customized at the click of a button. Defining ourselves for who we truly are only comes after a life long process of self-discovery. The style that defines us also comes through finding what we want. Clickable customization creates a reliability on what we assume we want. Postrel, in her book, mentions the fact that people love stores. Stores create a vehicle for which we must find the product that we have in our heads. Finding a product that matches the vision in our head creates a sense of accomplishment that is void during instant customizing.

Through the discovery of style comes and understanding of the styles meaning and roots. Styles are often spawned from influence from unrelated subjects. The original meaning of these subjects is often destroyed by those whom it inspires. “As we see more aesthetic possibilities, and feel less pressure to conform to a single ‘correct’ or consistent look, we turn formerly meaningful styles into sources of personal pleasure” (The Substance of style). Because of our own desire, we have the capability to turn something potentially sacred into something kitsch.

The adaptation of something sacred, to a religion or subculture, into something consumer causes great resentment by the initial culture. The transformation of a subculture into pop culture causes backlash from its origins. The exploitation of subcultures for aesthetic pleasure would greatly increase with clickable customization. The knowledge of the subcultures heritage would be reduced to aesthetic value alone.

The emotional ramifications of clickable customization is hard to foresee but should be closely scrutinized as we enter an age of infinite choice. Defining ourselves will be approached in extreme detail and will create styles unlike anybody else. We must however not lose sight of the fact that we are a single society, one in which our differences are played out on a world stage, where extreme individuality could break apart the foundations of our bonds.

3.19.2009
Usability, User Experience, Web
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Decasia: A Response

During my freshman writing class we watched a film that was both horrifying and mesmerizing. The film, Decasia, recently came to mind and in doing so, I came across this great interview about the approach of the film and the purpose of its creation. Our project in class was to make a film in response to one of the movies we saw in class. I was amazed by the similarities in what the Bill Morrison was saying about others responses to the movie, his thought behind the film, and my short film. I dug up my film from my old school archives to present it here.

Interview on Decasia.



My Assignment Response

Precious Things from ckaufman on Vimeo.

*Contains images of war.

3.13.2009
Motion
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My Link List ~ Design

With the beginning of my new site, I figured it was only appropriate to tell you about other sites that I turn to for inspiration, news, and deviations. I think it is important to constantly SEARCH (for new inspiration, interests, and different ways of approaching work), LOOK (at all forms of art), and READ (everything from small blurbs, large articles, and books can all hold a passage that will stay with you forever).

Here are some of my favorite sites that I turn to for help, inspiration, and knowledge.

DESIGN

Ace Jet 170

acejet170.typepad.com

Oozing nostalgia, Ace Jet has the greatest collection of design from days gone by along with quirky features like Chicken Watch. Yes, you read it right, just go see for yourself.

Design Observer

designobserver.com

Design Observer is probably one of the most undesign, design blogs on the web... and thats why I love it. The variety of topics it tackles is so vast that it never gets stale. The drawback I find in other blogs is that if usually sticks to smalls topics, which sometimes feel redundant. Not so with Design Observer. Whether you are a Graphic Designer, Anthropologist, Public Figure, etc. there is something on there for you, and somehow it all feels coherent.

fffound

ffffound.com

Hardly a blog, ffffound (4 Fs if you were counting) is more of a repository for designers to save images from the web. With images associated by relations based on tags and users who bookmarked them, it is easy to get lost clicking around. It is invite only so signing up will lead nowhere (I've tried).

I Love Typography [iLT]

ilovetypography.com

An exhaustingly thorough look at current trends, toys, and tools in typogrphy.

Pentagram Blog

blog.pentagram.com

Because you have to see what the top dogs in the industry are doing. And you have to wonder how they can update it with new work everyday!

Typesites

typesites.com

What a great site! It has in depth reviews of sites flaunting great typography. The updates do not come often, which is the only downside.

UnderConsideration

underconsideration.com

One of the blogs in this list that is easy to spend hours on. Headed by Bryony Gomez-Palacio and Armin Vit, the blog became their fulltime job. Who can blame them, UnderConsideration has multiple sections that cover just about every aspect of design. You'll love Brand New and the in depth articles of Speak Up.

3.10.2009
Web Review
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It's (a)live!

As a designer, new projects are what excite me. The undertaking of finding a solution to a new problem is the greatest part of a new project. One thing that often gets overlooked in this pursuit is maintaining my own body of work so that I can find new projects to inspire me.

With my new portfolio site completed, I hope that it will give you a better understanding of who I am. My interests will become apparent with my Blog. It will be updated with short writings exploring the different aspects I find relevant in design, web development, identity, and many other tangents I'm sure. My style of design will reveal itself in my Work section, which overviews my body of work to date. Every project was approached with a thorough consideration of its final application in mind and realized through a process of research and inspiration.

I want to especially thank Matt Roosa for helping in the development of the site. Although I am an aspiring web developer, his knowledge and experience developing far surpasses mine.

I look forward to a continued dialogue and possibly working together.

3.9.2009
News
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